hospital sent bill to collections

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Hello all.

I've been lurking for over a year since my diagnosis last summer. I finally ask the fellow forumites for advice in dealing with insurance and hospital. This has been so frustrating.

In April this year I met with a surgeon for initial consultation to discuss prophylactic surgery due to high risk. At that time, the doctor examined my breast and axilla and expressed that there was no rush. I thought I'd have the surgery next year and that was that.

In June I had some tests done (mammogram, MRI, ultrasound, bone scan) and there was a suspicious micro-calcification in the breast which was clear just 6 months ago in December 2016.

Anyway, I had gone through the biopsies and surgery in July and August and have recovered well enough to go back to work 3 weeks after the surgery by the doctor I had seen in April.

The April bill for the initial consultation was denied by the insurance company and when I talked to them they told me that it was because the hospital submitted the claim with two codes (medical diagnosis & routine physical) and that the insurance company was not streamlined to process such a claim. The hospital billing initially said that it was for facility charges and the insurance would say that it was double billing and wouldn't pay for it. And that I must pay.

I called the hospital billing department and they said that they would need to hear from the insurance company directly. I then called back the insurance company to relay the message. An insurance agent supposedly called the hospital but it seems there was some misunderstanding.

The bill now is with the collection and the hospital says that they need more information about the claim from the insurance company and the insurance company says that they cannot tell hospital how to bill. I'm caught in the middle not knowing what to do. They each tell me to talk to the other and I have, all for nothing so far.

This is a bill for ~$300 and I cannot believe that this is causing so much problem when the insurance company has paid for all of the surgeries and all herceptin injections so far without any issue.

I would love to hear some advice if you had a similar experience..

Thanks.

Comments

  • marijen
    marijen Member Posts: 3,731
    edited November 2017

    I hope this helps you

    Do medical bills affect credit?

    Unlike a bank or credit union, your doctor's office probably doesn't have a direct relationship with the three major credit bureaus that collect data and isn't regularly reporting your payment information.

    In most cases, credit bureaus get word about your medical debt only if it goes unpaid.

    As of Sept. 15, 2017, there's a 180-day waiting period before unpaid medical debts can show up on people's credit reports.

    Eventually, your medical provider may turn over an unpaid debt to a collections agency. The collector will then contact you and try to get you to pay up. At this point, your unpaid bill probably is showing up on your credit reports as having gone to collections.

    This is where things get messy, because the information on your credit reports is used to create your credit scores. Failure to pay a bill affects the biggest factor determining your credit scores: payment history. Consequently, having a medical bill in collections can result in serious damage to your credit scores.

    There is a way out, however: Medical collections will drop off a credit report if the bills are paid by a health insurer.

    Can medical bills be removed from my credit report?

    If your medical bill is in collections by error and is hurting your credit score, you're probably wondering if it can be removed. If the bill is less than 180 days old or if it has now been paid by insurance, you should be able to dispute it and have it removed. Here are the steps to take:

    1. Gather evidence. Collect as much documentation as you can to prove the bill was paid. Ask for payment records from your doctor's office, find copies of canceled checks or dig up old credit card statements.
    2. File your dispute with any credit bureau that's reporting the error. Make sure to check all your credit reports from all the three bureaus.
    3. Keep communicating. The Fair Credit Reporting Act requires the credit bureaus to follow up on all credit reporting error disputes. Keep communicating with the companies to check on the status of your dispute, and be prepared to provide additional documentation if requested.

    There's no guarantee the error will be removed from your credit report. But the effort is worth it because poor credit scores can make borrowing money really expensive.

    What if insurance didn't or won't pay?

    Medical debt collections have to come off the reports if the health insurance company pays up. But what if you don't have insurance, you can't get the insurer to pay or you get tired of waiting on insurance and pay off a collections account yourself?

    Collections accounts can take up to seven years to drop off your credit report.

    The damage to your credit depends on the type of scoring model and the version used by a potential creditor to check your creditworthiness.

    FICO 8, the credit scoring model most lenders rely on, treats collections accounts the same, no matter whether they're paid or unpaid. So the damage has been done regardless of whether you pay — although paying will get the bill collector off your back and remove the risk of it suing you for payment.

    The FICO 9 scoring model and the VantageScore 3.0 disregard collections accounts that have been paid. FICO 9 will weigh medical bills in collections less heavily than other types of unpaid accounts. However, FICO 9 is not in widespread use by lenders.

    Collections accounts can take up to seven years to drop off your credit report, although the impact on your credit score will lessen over time. To help your score rebound, the best thing to do is keep good credit habits, such as paying your other bills on time and keeping your credit card balances low.

    Can I stop medical bills from landing on my credit report?

    You can take some steps to prevent future medical bills from affecting your credit.

    • Follow up with your insurance company. Know the ins and outs of your insurance policy and follow up by phone or email to make sure the company is paying the bills it has agreed to cover. Many people end up in collections because they assume their insurer paid a bill that it didn't.
    • Negotiate unmanageable bills. When you can't afford to pay a bill, contact your medical provider and try to negotiate it down. If you're successful, get the new amount you owe in writing so that you have a record of your agreement in case of a future dispute.
    • Consider hiring a billing advocate. If you're overwhelmed by your bills and aren't sure how to proceed, think about hiring a medical billing advocate. This professional can sort through your bills and try to negotiate them on your behalf.
    • Crowdfund your medical bill. Set up a fundraiser with a crowdfunding site such GiveForward to get help with your bills from family, friends and strangers — though it's not a surefire way to pay off medical debt.

    Updated Oct. 3, 2017.

  • cive
    cive Member Posts: 709
    edited November 2017

    My guess your problem is because the original provider (doctor's office) coded the claim wrong.  Maybe it's because of the routine physical part which I'm not sure is covered by your insurance.  When you met with the surgeon to discuss the prophylactic mastectomy had you been referred by your regular doctor?

    You may want to pay them $10/month until you can get it straightened out just so it won't go to collections. 

  • skimble
    skimble Member Posts: 9
    edited November 2017

    Thank you both for the reply. My bill is already in collection agency :-(

    I was referred to the surgeon by my oncologist for the prophylactic mastectomy. With PPO I thought I didn't need a referral though I did have one? The whole appointment with the surgeon was set up by my oncologist's office.

    A medical coder acquaintance also said that it may be the routine physical part that is the problem.. but the hospital billing department refuses to refile the claim..

  • gb2115
    gb2115 Member Posts: 1,894
    edited November 2017

    Are you sure it's real collections (like the scary one), or fake medical collections? I'm only asking because we missed a hospital bill, they never sent out a second notice, and instead sent it to this collection agency whose only job apparently is collecting on hospital bills. But it's not the type that affects your credit.

    What helped me was talking to the hospital's patient advocate. They sorted things out and explained it to me. In my case, we just needed to pay the bill, but I was really upset about the collections thing and needed someone to hear me out.

    Maybe see if the patient advocate can get someone to try to help you.

  • skimble
    skimble Member Posts: 9
    edited November 2017

    Oh, I didn't know that there was a difference. It is a collection agency called Harris & Harris in Chicago. The letter from them came with "Delinquency Notification".

    Yeah, I should see if this hospital also has a patient advocate I can talk to. I asked for that information with the billing department but they did not reply...

  • gb2115
    gb2115 Member Posts: 1,894
    edited November 2017

    Oh I don't know...I hope it's not real collections! As if having cancer isn't already stressful enough, you know?!

    Definitely try the patient advocate. I found mine to be very willing to help.

  • beach2beach
    beach2beach Member Posts: 996
    edited November 2017

    Hi,

    Just my 2cents. I used to do medical billing for dr's and hospitals many years ago and dealt with insurance companies. I'm not getting the whole routine physical. Thats not something a surgeon would typically use. Initial office, new patient visit yes, but routine would imply you were going for a general check-up. Honestly sounds totally the hospital billing dept's problem. Believe me they do hundreds a day and have no problem flipping to collections even if they are wrong. My understanding, and i could be wrong and I would check with your ins co on this, is that the dr. accepts your ins. its their obligation to bill it correctly and unless it is for services that are not covered by your contract, which you should be told up front about, you should not be responsible for more than copay and or co-insurance.

    Maybe call your insurance co. Get a supervisor, log their name. Explain it again and ask them to advise you of your liability since you did not have a routine physical (im assuming thats true). That it was a consult for possible surgery. Nothing routine about it. Why should i have to pay for their error. See what the supervisor says. Sometimes they actually do pay just to kick it out of their system. Keep detailed notes. Its a task, but better to have it all detailed. They like to say Oh we never received that or have no record of that call. Also if you have not done so already, call the collection agency and explain that you are dealing with the insurance company and the hospital. They can put a hold on it and stop sending you notices.

    If it is indeed your responsibility which I can't see how, then making a call to collections and explain financial hardship, they normally will reduce the fee. At some point it costs more to keep after a person to collect than the bill is worth.

    It's the last thing we need to worry about, but unfortunately it happens.


  • edwards750
    edwards750 Member Posts: 3,761
    edited November 2017

    I could write a book on billing and insurance issues.

    We have been the victim of incorrect coding by the doctor’s office. It was s $600 error. All it took at that time was a call to their office to make the correction because after all it was their error and they really don’t care who pays as long as it’s paid.

    I have a friend who also worked in a medical office for many years and she told me when there is a dispute -be persistent. Another friend appealed a denial of coverage 3x before the insurance company paid. Persistence.

    We recently filed an appeal with our insurance company. It was a $5k charge. The doctor fumbled the ball because she should have cleared the charge with the insurance company beforehand. We knew we had done our due diligence which I outlined chapter and verse in our appeal. We won and should have but it took countless hours of preparing paperwork and phone conversations to get it done. There was enough blame to go around with the foul-up and of course a lot of finger pointing.

    We also got a $3000 facility charge bill that the hospital never pursued even when the insurance company denied our claim. We picked a doctor in network and we thought that was sufficient. It wasn’t. Now you have to make sure the doctor, facility, anesthesiologist and lab are all in network. That’s a challenge given as a patient you can’t possibly be assured your anesthesiologist, for example, will be your doctor that day.

    A banker friend told me medical bills are at the bottom of the creditworthy totem pole. It’s not to say you shouldn’t worry about them but mortgages and loans are the top 2 to calculate your credit score.

    We had a hospital send our bill to a collection agency years ago and we were paying the bill. Go figure. I totally ignored them and sent my payments directly to the hospital. It has not affected our credit score at all. Just saying.

    It’s a royal pain to sort this out but stand your ground.

    Diane

  • TarheelMichelle
    TarheelMichelle Member Posts: 871
    edited November 2017

    When I was diagnosed with Stage IV Metastatic, I was a newlywed and a new dependent on my husband's insurance. Every claim was denied because insurance company said it was a recurrence and they needed to check and make sure that 2 years had passed since I was last treated, or they wouldn't pay. This should have taken days but it took 6 months. Mail every day with 10-15 bills and collection notices. The insurance company told me that EVERY SINGLE DOCTOR that I had seen would have to fill out a form that said they had not seen me before. Even pathologists and biopsy surgeon. I had no idea how long I would live; I wasn't sure I had 6 months. And here I was sobbing on the phone, begging admins to personally hand a form to the doctor to sign and please fax to insurance co., ASAP. At one time I had a list of 16 names, at two different hospitals. I finally resorted to tweeting that I was dying of cancer and my insurance company was stonewalling me. I finally got someone from insurance co. to notice my tweet and push through the claims. My credit was ruined even though Claims were paid. I have so many $20 co-pays falling through the cracks and going to collections. It’s insane that a hospital will accept my insurance payment of $4,000 but won’t forgive my $20 co-pay.

    I’m sharing to convey that sometimes you have to try a different hammer if the nail still won’t go in. Tweet. Call patient advocate. And if preserving your credit is important, and you can’t get resolution, go ahead and pay the amount. Once a bill goes to collections, the debt is bought and sold, and trying to track down who to pay is a nightmare. Once the hospital (happily) sends it to collections, they don’t care


  • skimble
    skimble Member Posts: 9
    edited November 2017

    Can examining the breast area and under arm areas be considered "routine physical"? If not, it definitely seems that the hospital put a wrong code for that bill. It boggles my mind that an established hospital would make such a mistake and not care about correcting their mistake.

    Ronda, I cannot imagine what you went through. As if cancer, stage 4 at that, is not stressful enough, ...

    Diane, I'm hoping to buy my first house with my husband (have been looking this year...) and feel like I should care about my credit now more than ever. But what your banker friend said about medical bills is very reassuring. I guess I will have to make more phone calls and perhaps contact the hospital for patient advocate.

    beach2beach, my insurance covered practically everything and paid over $160K this year. I'm pretty sure my visit with the surgeon should have been covered as well. According to "After Visit Summary" on online patient prtal, it says:

    "You saw _______, MD on Thursday April xx, 2017 for: Advice Only/Consult. The following issues were addressed: BRCA2 positive and Personal history of malignant neoplasm of breast."

    Thank you all for sharing your wisdom. I haven't called the collection, I'll do that today. In the middle of October when I called the hospital billing department, they said that they'd put a hold on the collection for 30 days (almost nearing the expiration date..).

    I just called the collection agency and was told that the account had been put on hold mid October and I should just have to wait.


  • edwards750
    edwards750 Member Posts: 3,761
    edited November 2017

    Keep us posted. I was told by BC/BS not to pay anything until I got the EOB from them. I heeded their advice because there were several doctors offices wanting/demanding I pay up when I checked out. I didn’t. They can access what the insurance will and will not pay and how much. Unfortunately they still try to bully patients to offset the patients who don’t have insurance.

    By the way when you guys do apply for a house the lender will give you an opportunity to explain your medical bills if they show up on your credit report. They know most people can’t write them a blank check for expensive medical procedures.

    Diane


  • ksusan
    ksusan Member Posts: 4,505
    edited November 2017

    I thought of you this morning and remembered there was an article on surprise medical bills in the May 2017 Consumer Reports. They suggest contacting your state insurance department: ConsumersUnion.org/insurance-complaint-tool

  • skimble
    skimble Member Posts: 9
    edited November 2017

    I sent a message to the patient relation department yesterday and I received their reply this morning:

    The Patient Relations Department is in receipt of your email dated November 9, 2017 regarding concerns with coding of your bill. Your concerns are actively being investigated by the hospital administration including our Billing Department. You may be contacted to follow-up on your billing concerns.

    If you require additional information or have any questions, please contact me directly at xxx-xxx-xxxx, Monday- Friday, 8:30 a.m. – 5:00 p.m.

    Hopefully this is good news.

    ksusan, my final resort, if nothing works..., will be contacting the state insurance department as you suggest. I'm hoping I don't have to as the state insurance department seems to require more documents :-)

    Thanks all. I'll post updates.

  • ksusan
    ksusan Member Posts: 4,505
    edited November 2017
  • beach2beach
    beach2beach Member Posts: 996
    edited November 2017

    When I had my first child , we got a bill from Anesthesia. At that time we had PPO insurance which drs/hospital took. I refused to pay. I was supposed to ask the anesthesiologist before he hits me with the epidural and say, Excuse me, but do you take my ins? I think not. I fought with the ins company and it was paid.

    I'm sure you will get this resolved, it will be a headache, but you will.

  • edwards750
    edwards750 Member Posts: 3,761
    edited November 2017

    Isn’t that ridiculous beach? There is zero chance we can control which anesthesiologist they use on a given day. He/she may be scheduled but things happen.

    Diane

  • scaligirl
    scaligirl Member Posts: 74
    edited November 2017

    hi skimnle, I haven't read all the replies but will give you my two cents having gone thru something similar. When you get the next bill or talk to someone in collections, simply relay what the insurance company told you. It iis the hospitals responsibility to bill insurers correctly, not yours. You should just repeat what you've been told, that the charges are covered when billed correctly, so the hospital has to contact the insurance company if they don't know what to do. That's not your job. If the person you talk to pushes back, ask for a supervisor and repeat. Clearly the two parties talked once before so they can do it again.

    I went thru this for years on a $20K IVF cycle and I never paid a dime or had longer than a two minute conversation. The collection company wants to get paid. You'e giving them the way to do it. Don't take it on as your personal responsibility. Hang in there!

  • skimble
    skimble Member Posts: 9
    edited November 2017

    Hi all, reporting an update. The hospital customer relations department called yesterday to tell me that the hospital had reviewed the bill/claim and determined that their billing was correct. They also told me that my insurance company had requested my medical records for review and that I should follow up with the insurance company.


    I think I'll request itemized bills and copy of the claim in case I need to appeal to the state insurance commission.

    Thanks for all your advice.

  • edwards750
    edwards750 Member Posts: 3,761
    edited November 2017

    Definitely file an appeal with the insurance company. My DH and I did that over a $5k bill. We have BC/BS. They charged us OON. The test for my DH was only available at one hospital that wasn’t in network. The doctor didn’t do her due diligence and file for an exception so we had to appeal to BC/BS. It took multiple phone calls and paperwork but in the end we won our appeal.

    The hospital told us it was the doctors fault which in part it was. The hospital however, shoujd have informed us of the cost since it was OON giving us the opportunity to go ahead or not since the charge was on us. They didn’t but to their credit(no pun intended)they didn’t bill us the balance of $1000 after insurance paid.

    Squeaky wheel gets the grease. Don’t take no for an answer until you’ve exhausted every option.

    A friend who worked for doctors for years told me persistence pays off. It did for us.

    Diane

  • skimble
    skimble Member Posts: 9
    edited July 2018

    I wanted to post an update on this issue.


    After a year of battling the hospital on this issue, they finally resubmitted the claim to my insurance company (BCBS) and the bill was paid. The customer representative at the insurance company provided "hints" as to what codes the hospital office should use for the claim. She kept saying that they could not tell the hospital how to code the claims but did write what should have been. I forwarded her hints to the patient relations department at the hospital which must have forwarded to appropriate offices.

    The hospital visit was in April 2017 and was successfully paid by the insurance company at the end of May in 2018.

    It's such a relief and I am grateful for everyone's kind suggestions here.

    Thank you.

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